How do we plan and commit to our plan?

• What is planning?
• Career planning in terms of time
• What are the characteristics of organizational planning?
• Five steps to streamline organizational planning
• Seven tips for daily work and personal planning

What is planning?

The process of deciding and thinking about the activities needed to achieve the goal. In fact, we decide in advance by planning for when and how things will be done.
"Planning is bringing the present to the future so you can do something right now," writes Alan Lockin, a time management expert in defining planning. According to Hain, it is performance planning that determines in advance what needs to be done. This function includes deciding to choose goals, plans, policies, practices, and other ways to achieve goals.

Career planning in terms of time includes three categories:

• Long-term planning (including plans and goals for the coming years of the organization)
• Medium-term planning (including plans or seasonal goals or six months of the organization)
• Short-term planning (including monthly, weekly and even daily plans and goals of the organization)

What are the characteristics of organizational planning?

• Be comprehensive and cover all levels of management.
• Show the best way to reach the goal among the available options.
• Be continuous and not specific to a particular period.
• Put the members of the organization on the right path to achieve the goals.
• Identify not only goals, but also policies, decisions, and ways to achieve goals.
• Be scheduled and done for a specific period.
• Coordinate employee duties and integrate activities appropriately.

5 steps to make organizational planning more efficient:

1- Create suitable internal systems:

When planning for management, you need to create a system where the barriers to achieving the goals are very low and the same barriers are anticipated. Managers at all levels must be trained and familiar with the planning process so that they can plan their goals and activities by advising and guiding employees. In the meantime, providing technical and financial resources to fulfill the duties of employees is something that should not be neglected.

2. Encourage and motivate for wider participation:

Long-term planning for the organization is usually done by top managers and owners, but it will be done by managers and experts. One of the effective techniques in organizational planning is that managers and experts are also involved in planning. Collaborative planning enables employees who are aware of executive activities and schedules to express their suggestions and opinions in the planning process.

3- Have goals and a reasonable schedule:

Sometimes the ambition of planning leads to the failure of planning. If the plan is to remain incomplete, it is better to prevent this from happening from the beginning and to review it; Therefore, in choosing goals, especially in short-term and medium-term planning, it is better to properly measure the required technical, financial, and human resources, as well as the lead time, and then make a decision.

4- Integration and coordination of short-term and long-term plans:

Short-term plans can be small steps towards achieving long-term goals; In fact, long-term plans are divided into several short-term plans to make them clearer; Therefore, managers can effectively achieve both short-term and long-term goals by integrating them.

5- Flexible and changeable programs:

Planning should be prepared for unforeseen events inside and outside the organization; Each design must be flexible enough so that the whole planning is not affected if new changes are made. To achieve this goal, there must be alternatives and possible strategies.

7 tips for daily work and personal planning:

Here are 7 tips for work planning to use them to make the best short-term or daily business and personal planning to use your time.

1. Write your daily schedule:

One of the most important things in planning is writing a plan, when a plan is written, we are actually more committed to it. Writing causes our minds to subconsciously engage in an attempt to make that planning a reality.
Do the planning work daily; List the tasks to be done, as well as the timeline and priorities. For example, if something must be done on a certain date and there is no opportunity to do it in the coming days, it must be prioritized. You can place a checkbox next to each list to check the checkbox when done.
It does not matter if the writing is done on paper or digitally or using project management software, it is important that by writing the program you know the to-do list, prioritize it and feel responsible for it. Of course, keep in mind that if you are using software for programming or digitally registering your program, do not forget to browse your list.

Useful software in this field include To do list and Microsoft to do software. These softwares are used both for project management and setting goals and pursuing them.

https://www.farsroid.com/todoist-to-do-list-task-list

https://todo.microsoft.com/tasks/

2. Schedule each day at a set time:

One of the good habits in planning is to do it on time. For example, if you do this in the morning, try to be on time and write your schedule every morning. Some people are accustomed to listing their work schedule the night before bed; Depending on your schedule, you can set aside morning, night, or any other time of day.

3. Create a brainstorm:

Brainstorming is the process of generating ideas and free thinking, regardless of restrictions such as "Is the idea good or bad?" Let's go. Brainstorming or brainstorming is one of the most effective techniques for generating creative ideas for problem solving.
 Brainstorming is to list all the things you want to do, regardless of whether it's done today or not. Think about who you should email or who you should contact, and whether there is anything left from the previous days' schedule.

4. Divide your to-do list between personal and professional life:

Usually when planning, we like to do more work to feel more satisfied with ourselves; But the fact is that a plan that has no place in your personal life and keeps you busy all day will not last and you will soon lose your commitment to the plan; Therefore, it is better to separate work and personal life in planning. Divide the time allotted to each planning section according to your discretion; You may have a busier day and spend more time at work. It is important to have a share in your planning for fun, personal affairs, and family relationships.

5. Choose two important things to do today:

Select an item from the work schedule list and an item from the personal life list to do. These should not be your hardest tasks or tasks that take a long time to complete, but they are things that are very important for you to achieve your goals in the long run; Things that are the driving force. Thus, if for any reason you failed to stick to your plan that day, you can rest assured that you are one step closer to your long-term goals; So take the time to do these two important things at the earliest opportunity every day.

6. Schedule some quick tasks:

Not everything you do in your career and personal planning should be a big project. If doing something takes even 10 or 15 minutes, it should be on the list. In fact, this type of categorization is to balance one's daily work and not just hard work and heavy projects. Quick work is great for when you have low energy. When you are tired of time consuming projects, you can do lighter and faster projects while recovering energy. Another advantage of adding quick items to scheduling is that if you find that you are behind schedule, you can easily delete some of these items and get to the timing you want.

7. Refer to your lists:

One of the most effective ways to manage time is to look at your to-do list. It's best to keep your list where you can access it. Also, if you are planning to do it electronically, remember not to forget to look at the list.